McMahon Services is seeking an organised and customer-focused Onboarding Coordinator to join our Payroll team.

This role is responsible for coordinating pre-employment onboarding activities, issuing employment documentation, supporting hiring managers and ensuring new employees experience a smooth and professional onboarding journey.

Collaborating closely with internal stakeholders across the business, you will play a critical role in supporting employee commencement processes while maintaining compliance and data accuracy.

About McMahon Services

McMahon Services is one of Australia's largest privately-owned construction, industrial and environmental services organisations, employing more than 1,200 people across Australia and New Zealand.

Our success is built on strong relationships, integrity, innovation and a commitment to creating positive experiences for our employees and customers.

About the Role

Reporting to the Payroll Manager, you will manage onboarding activities from offer through to commencement, ensuring all pre-employment requirements are completed accurately and efficiently.

You will coordinate employment documentation, onboarding progress tracking, employee referrals, employment screening and a range of administrative activities supporting both employees and hiring managers.

What You'll Do

• Coordinate onboarding activities and employment documentation for new employees
• Issue Letters of Offer and other employment-related correspondence
• Monitor onboarding progress and provide updates to hiring managers
• Coordinate employment screening, police checks and right-to-work verification processes
• Maintain employee records and onboarding documentation
• Set up new employees on Payroll Systems Support reporting requirements
• Provide administrative support to the Payroll Manager and broader Payroll team

What You'll Bring

• Previous experience in administration, onboarding, recruitment support or payroll administration
• Strong organisational skills and ability to manage competing priorities
• Exceptional attention to detail and accuracy
• Strong written and verbal communication skills
• Ability to maintain confidentiality and manage sensitive information
• Proficiency across Microsoft Office applications
• Strong stakeholder engagement and customer service skills

What Will Set You Apart

• Experience drafting employment-related correspondence
• Experience supporting onboarding or recruitment processes
• Experience working with HR, payroll or workforce management systems
• Experience in a high-volume, fast-paced administrative environment

Why Join McMahon Services?

• Opportunity to play a key role in the employee experience
• Supportive and collaborative team environment
• Exposure to a diverse national workforce
• Career development opportunities within a growing organisation
• Values-driven culture focused on Reputation, Integrity, Safety and Excellence

If you're an organised administrator who enjoys supporting people and creating great employee experiences, apply now.

No recruitment agencies please.

At McMahon Services, we embrace diversity and inclusion as fundamental values. We believe that a diverse workforce fosters innovation, creativity and a deeper understanding of the communities we serve. We are committed to creating an inclusive environment where all employees feel valued, respected and empowered to contribute their unique perspectives and talents. We encourage applications from people of all backgrounds, identities and experiences.